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The Meadows Center for Water and the Environment

General Public Reservation

Rental Fees

The reservation fee is $250 for a full day (8:00 a.m. - 5:00 p.m., Monday - Friday) and $150 for a half day (8:00 a.m. - 12:00 p.m. or 1:00 p.m. - 5:00 p.m., Monday - Friday). Any reservation exceeding four hours will be billed at a full-day rate. A $50 non-refundable deposit will be required, and the room will be held upon receipt of the deposit. The deposit will be applied to the final invoice. Full payment is due two weeks before the event. Cancellations must be made 48 hours before the event. Cancellations made with less than 48 hours' notice will incur the full room fee.

* Additional charge of $35 per hour for use after hours (Monday - Friday 5:00 p.m. - 8:00 a.m.) (Saturday - Sunday all day)

*Rental of the Conference Room includes only the room use, furniture included with the room, and AV equipment. Nothing else will be provided unless coordinated at the time of booking. 

**Note: The conference room cannot be reserved on University holidays.

Set-up

The renter must coordinate with conference room management on all setup needs, including additional furniture, A/V equipment, and food delivery. Renters will be responsible for their own set-up and clean-up of the room. Additional charges will apply if additional furniture or equipment is needed. The conference room has seven rectangular tables (63" x 31 1/2" each) and 30 rolling chairs. The conference room is also equipped with a drop-down screen and an overhead projector, which is connected to a desktop computer that may be used for presentations. There is also an HDMI port for users to bring their own laptop. Maximum occupancy is 85 people; however, this would allow for lecture-style seating only, no tables.

Alcohol & Security

Security is required for events at which alcohol is served unless the Vice President of Research waives the requirement. The Vice President of Research must approve serving alcohol as provided in UPPS 05.03.03, Alcohol Beverage Policy and Procedure.

Texas State University Police Department will provide security for the room, and the sponsoring organization will pay the security costs.

Clean-Up

The renting organization is required to clean up and reset the furniture to the original layout after the event. We are an environmentally conscious Center; therefore, we request that all aluminum, plastic, and glass be placed in the designated receptacle. All trash must be taken out by the renting organization. Also, all cardboard boxes should be broken down and placed next to the trash receptacle for recycling.

If the room is left in disarray and the furniture is not reset to the original layout, a $50 charge will be applied immediately!

Parking at Spring Lake Hall

Daily parking permits are required for visitors parking at the Meadows Center, including on weekends. We have a large on-site parking lot for your convenience; however, parking spaces may be limited due to school field trips, programs, and other visitors. Please plan to arrive early and purchase your parking permit before leaving your vehicle.

Visitor parking permits are available for $3 per day through Texas State University’s Pay-by-App system. 

To purchase a permit:

  1. Download the AMP Park app from the App Store or Google Play, or visit aimsmobilepay.com. 
  2. Select R30 – Meadows Center as your parking location.
  3. Enter your license plate and vehicle information.
  4. Add your payment information.
  5. Press Purchase to activate your permit.

Your permit is virtual and tied to your license plate. No paper permit is required.

Those with Texas State University parking permits may park here without a visitor permit. The back parking lot (bus loop) is open to all Texas State University parking permit holders. 

Parking regulations are enforced by Texas State University Parking Services.

Tobacco Policy

Texas State University is committed to maintaining a healthy and safe campus. The University's Tobacco Policy states that smoking and the use of all tobacco products on Texas State campuses is prohibited.

*Please Note: Due to the historic and fragile nature of the floor and walls, no adhesive materials such as tape, paste, or glue may be used. Damage to the floor, room, equipment, and furniture will be repaired at the renter's expense.