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The Meadows Center for Water and the Environment
Texas State The Meadows Center for Water and the Environment Reserve Events & Access Conference Room General Public Reservation

General Public Reservation

Rental Fees

Reservation fee is $250 for a full day (8:00 a.m. - 5:00 p.m. Monday - Friday) and $125 for a half day use (8:00 a.m. - 12:00 p.m. or 1:00 p.m. - 5:00 p.m. Monday - Friday). Any reservation exceeding four hours will be billed at full day rate. A $50 non-refundable deposit will be required and room will be held upon receipt of deposit. Deposit will be applied to final invoice. Full payment is due two weeks prior to the event. Cancellations must be made 48 hours prior to the event. Cancellations made with less than 48 hours notice will be charged total room fee.

* Additional charge of $25 per hour for use after hours (Monday - Friday 5:00 p.m. - 8:00 a.m.) (Saturday - Sunday all day)

*Rental of the Conference Room includes only the room use, furniture included with the room and AV equipment. Nothing else will be provided unless coordinated at the time of booking. 

**Note: Conference room cannot be reserved on University holidays.

Set-up

Renter must coordinate with conference room management regarding all needs pertaining to set-up including additional furniture, A/V equipment, food delivery, etc. Renter will be responsible for their own set-up and clean-up of the room. Additional charges will apply if additional furniture or equipment is needed. The conference room is furnished with seven rectangular tables (63" x 31 1/2" each) and 31 rolling chairs. The conference room is also equipped with a drop down screen and overhead projector which is connected to a laptop computer that may be used for presentations. Maximum occupancy is 85 people, however this would allow for lecture style seating only, no tables.

Alcohol & Security

Security is required for events at which alcohol is served unless the Dean of Students waives the requirement. The Dean must approve serving alcohol as provided in UPPS 05.03.03, Alcohol Beverage Policy and Procedure.

Texas State University Police Department will provide security for the room and sponsoring organization will pay the security costs.

Clean-Up

The renting organization reserving the SLH Conference Room is required to clean-up and reset furniture to original layout at the completion of event. We are an environmentally conscience Center, therefore we request that all aluminum, plastic, and glass are placed in the designated receptacle. Also, all cardboard boxes should be broken down and placed next to the trash receptacle for recycling.

If room is left in disarray and furniture is not reset to original layout, a charge of $50 will be applied immediately!

Parking at Spring Lake Hall

The Meadows Center for Water and the Environment has a large parking lot on site for your convenience. Sometimes, though, parking spaces may be limited due to traffic from the many school field trips and other visitors.

Please note the parking lot hours and guidelines:

Monday to Friday from 7:00 a.m. to 5:00 p.m.

Visitors must display a permit, which are available for $3 per day or $7 per week

Those with red Texas State University parking permits may park here without a visitor permit at all other times.

The parking lot is open to any Texas State University parking permit

Tobacco Policy

Texas State University is committed to maintaining a healthy and safe campus. The University's Tobacco Policy states that smoking and use of all tobacco products on Texas State campuses is prohibited.

*Please Note: Due to the historic and fragile nature of the floor and walls, no adhesive materials such as tape, paste or glue may be used. Damages to floor, room, equipment, and furniture will be repaired at the renting organization's expense.