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The Meadows Center for Water and the Environment
Texas State The Meadows Center for Water and the Environment Reserve Events & Access Conference Room University Reservation Priority 1

Priority 1

Presidential and Board of Regents Level Functions

Rental Fees

No base charge

* Charge of $25 per hour for use after hours (Monday - Friday 5:00 p.m. - 8:00 a.m.) or (Saturday - Sunday all day)

*Rental of the Conference Room includes only the room use, furniture included with the room and AV equipment. Nothing else will be provided unless coordinated at the time of booking. 

**Note: Conference room cannot be reserved on University holidays.

Set-up

Requesting department must coordinate with conference room management regarding all needs pertaining to set-up, additional furniture, A/V equipment, food delivery, etc. Requesting department is responsible for coordinating with Materials Management and Technology Resources for additional needs. Maximum occupancy is 85 people, however this would allow for lecture style seating only, no tables.

Furniture

The SLH Conference Room is furnished with seven rectangular tables (63" x 31 1/2" each) and 31 rolling chairs. The conference room is also equipped with a drop down screen and overhead projector which is connected to a laptop computer that may be used for presentations.

Alcohol & Security

Security is required for events at which alcohol is served unless the Dean of Students waives the requirement. The Dean must approve serving alcohol as provided in UPPS 05.03.03, Alcohol Beverage Policy and Procedure.

Texas State University Police Department will provide security for the room and sponsoring organization will pay the security costs.

Clean-up

All departments and/or organizations reserving the SLH Conference Room are required to clean-up and reset furniture to original layout at the completion of event. We are an environmentally conscience Center, therefore we request that all aluminum, plastic, and glass are placed in the designated receptacle. Also, all cardboard boxes should be broken down and placed next to the trash receptacle for recycling.

If room is left in disarray and furniture is not reset to original layout, a charge of $50 will be applied immediately!

*Please Note: Due to the historic and fragile nature of the floor and walls, no adhesive materials such as tape, paste, or glue may be used. Damages to floor, room, equipment, and furniture will be repaired at the reserving department's expense.